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COUNTDOWN TO THE CONVOCATION

COUNTDOWN TO THE CONVOCATION

Congratulations on your graduation! These pages are a comprehensive resource for the graduates, parents, or guests who will be attending the University of Cyberjaya’s 13th Convocation Ceremony, which will be held on 25 and 26 November 2023 (Saturday and Sunday).

Convocation is an exceptional time to celebrate your accomplishments with your family and friends. The following are important dates and items you must remember before attending the 13th Convocation Ceremony.

Convocation Registration
Important Dates
Ceremony Details
Official Letter
Payment Guideline
Dresscode
List of Hotels
Contacts
IMPORTANT DATES

Now until 16 November 2023 (Thursday)
Graduands settle the outstanding fees and pay the convocation fee of RM450.

16 October 2023 (Wed) – 10 November 2023 (Fri)
Graduands complete the MoHE Graduate Tracer Study (Sistem Kajian Pengesanan Graduan) online at SKPG2023 and confirm attendance for the convocation ceremony at HERE

20 - 24 November 2023 (Mon – Fri)
Graduands collect the academic regalia at Room 129, Level 1, Academic Block
For more information on where to go, see the full notice HERE

24 November 2023 (Fri)
Graduands attend the rehearsal at 2.45 pm (UoC Grand Hall).

We are excited to be part of this momentous occasion in your university journey, and we hope to see you at the ceremony!

Saturday, 25 October 2023

Sunday, 26 October 2023

DETAILS OF OFFICIAL INVITATION LETTERS

OFFICIAL INVITATION LETTERS
Kindly download the correct convocation invitation letter following your session;

Click HERE to download Invitation Letter

CONVOCATION PROCESS FLOW GUIDELINES

Kindly download the correct Process Flow Guideline for 13th Convocation Ceremony
Click HERE to download Process Flow Guidelines
revised parking, registration & scroll collection information

AUTHORISATION REGALIA & TRANSCRIPT

Authorisation – Regalia 13th Convocation Ceremony
Kindly download the Authorisation of Collecting The Regalia for 13th Convocation Ceremony
Click HERE to download Authorisation

Authorisation – Cert & Transcripts Convocation 2023
Kindly download the Authorisation of Collecting The Cert & Transcripts Convocation 2023
Click HERE to download Authorisation

CONVOCATION PAYMENT GUIDELINE

Please download the guidebook HERE for more details on the convocation payment.

Every graduand will be charged a convocation fee of RM450. Please make payment to confirm your attendance to the ceremony by 10 November 2023.

*Convocation fees paid to UoC is non-refundable and non-transferable*

Please refer to the details below for payment:

Domestic Payment Instructions

OPTION 1: JomPAY (Preferred Option)
Biller Code: 72207
Ref-1: Student Matric Number (without space/hyphen)
Ref-2: Student Name
Step 1: Login to Internet or Mobile Banking at your bank and look for JomPAY
Step 2: Enter the JomPAY Biller code “72207”, Matric No at Ref -1 and Student Name at Ref-2

OPTION 2: Online Banking / Telegraphic Transfer
Account Name: UOC Sdn Bhd
Beneficiary Bank: Affin Bank Berhad
Account Number: 10-673-000249-2
Branch Address: No. P1-13, Shaftbury Square, Lot No 2350 Cyber 6, Persiaran Multimedia, 63000 Cyberjaya Selangor
Company Reg No: 1339923-X
Swift Code: PHBMMYKLXXX

Important: Kindly indicate Student Matric Number and Student Name

INTERNATIONAL PAYMENT INSTRUCTIONS

OPTION 1: Flywire (Preferred Option)
Login to https://payment.flywire.com/pay/payment
If you do have questions about making the payments, just click on the help button that appears on the right bottom of the webpage or simply log in to flywire.com/help.

OPTION 2: Online Banking / Telegraphic Transfer
Account Name: UOC Sdn Bhd
Beneficiary Bank: Malayan Banking Berhad
Account Number: 5686 0302 8978
Branch Address: No. P1-13, Shaftbury Square, Lot No 2350 Cyber 6, Persiaran Multimedia, 63000 Cyberjaya Selangor
Company Reg No: 1339923-X
Swift Code: MBBEMYKL

Important: Kindly indicate Student Matric Number and Student Name

* You may request an official receipt from UoC via the finance helpdesk (https://cyberjaya.atlassian.net/servicedesk/customer/portal/11)*

(This is applicable to both students and parents)

For students who are unable to attend the convocation ceremony, please choose one of the options below:

1. Self-collection

• Email exam@cyberjaya.edu.my for an appointment date after the convocation ceremony.
• Bring along a hard copy of duly completed Graduation Form.
• Student ID card / IC

2. Collection by an Authorised Representative

• Email exam@cyberjaya.edu.my for an appointment date after the convocation ceremony.
• Representative to brings along
i. Hard copy of duly completed Graduation Form.
ii. Duly filled and signed Authorisation Form to collect academic scroll & transcript.
iii. Copy of NRIC / Passport of graduand and authorised representative.

3. Postage/Courier

a) Local address
• Processing Fee (West Malaysia) = RM40.00 (with UoC Folder)
• Processing Fee (East Malaysia) = RM45.00 (with UoC Folder)

b) International address
• Please email exam@cyberjaya.edu.my for Processing Fee details.

c) Payment Method
Kindly refer to the UoC payment instruction at HERE

d) Postage details
Recipient Name :
Address :
City :
Postcode :
State :
Country :
Mobile No. :

e) Graduates are required to email proof of payment and postage details to exam@cyberjaya.edu.my.


***Processing for postage / courier of the scroll and transcript to be done after the Convocation ceremony, 29th November onwards.

***It is compulsory for all graduates to complete the Graduation Form prior to collection of scroll and academic transcript***

All graduands of Foundation programmes must observe the following dress code:

Male Graduands:

  1. Black Lounge Suit with a dark-colored necktie OR a black National Dress of Malaysia (Baju Melayu Cekak Musang with black sampin), along with black shoes and socks. The definition of a Lounge Suit is black blazer / coat and black formal trousers with white long-sleeved shirt.
  2. Hair length should not touch the collar of the shirt.

Female Graduands:

  1. Black Lounge Suit with black shoes. The definition of a Lounge Suit is black blazer / coat and black formal trousers with white long-sleeved shirt.
  2. Black Baju Kurung and light coloured tudung (for those who wear tudung).
  3. Black Long Dress (Maxi). The length of the dress should reach the ankle and do not have any slits on the left, right, back or front of dress. The dress must cover the body and reach the neck as well as having long sleeves reaching the wrists.
  4. Female students with long hair are recommended to tie up their hair lower down the neck to avoid difficulties in wearing the mortar board.
  5. Please note that graduands of Foundation programmes will not be wearing the Academic Regalia, hood and mortar board.

All graduands of Diploma, Bachelor’s Degree & Postgraduate programmes must observe the following dress code:

Male Graduands:

  1. Long sleeve shirt with tie and dark trousers.
  2. Hair length should not touch the collar of the shirt.

Female Graduands:

  1. National dress or formal dress.
  2. Light coloured tudung (for those who wear tudung).
  3. Light coloured attire with long sleeves.
  4. Female Indian graduates are ONLY ALLOWED to wear sari (covering the belly) as an option.
  5. Female students with long hair are recommended to tie up their hair lower down the neck to avoid difficulties in wearing the mortar board.

Graduands are not allowed to wear the following on stage:

  1. ‘Purdah’.
  2. Turbans (except for Sikhs).
  3. Skirts with slits.
  4. Skirts with hemline above the knee.
  5. Dresses made from transparent materials without lining.

Dress code for shoes is as follows:

  1. Graduands are advised to wear only black shoes.
  2. Graduands are strictly prohibited to wear:
      - Striking coloured shoes
      - High heels and slippery shoes
      - Sports shoes
      - Sandals and slippers

Please note that graduands of Diploma, Bachelor’s Degree and Postgraduate programmes will be wearing the Academic Regalia, hood and mortar board.

Tips on Wearing the Academic Regalia:

  1. The academic regalia must be worn smartly and in a proper manner.
  2. The hood must cover both shoulders.
  3. The mortar board must be worn in such a position with the tassel hung on the left side.
  4. It may be useful to bring pins to hold the hood to the robe, and hairpins/pins to the mortar board.

Reminder:

Robes cannot be altered and are to be returned as the scheduled given in its best condition.
Graduands who do not comply with the academic regalia requirements will not be allowed to enter the convocation hall.

List of accommodation and details:
1. Tune Hotel Cyberjaya (03-8320 9920)
DPulze Shopping Centre, Lingkaran Cyber Point Timur, Cyber 12, 63000 Cyberjaya.

2. Dash Box Hotel (03-8322 7171)
Persiaran APEC, Cyber 8, 63000 Cyberjaya.

3. Le Méridien Putrajaya (03-8689 6888)
Lebuh IRC IOI Resort City, 62502 Putrajaya.

4. Pullman Putrajaya Lakeside (03-8890 0000)
No.2, Jalan P5/5, Presint 5, 62200 Putrajaya.

5. Pulse Grande Hotel (Putrajaya Shangri-La) (03-8887 8888)
Taman Putra Perdana Presint 1, 62000 Putrajaya.

6. Dorsett Putrajaya (03-8892 8388)
Lot 3,3C5, Jalan Tun Abdul Razak, Presint 3, 62000 Putrajaya.

7. Palm Garden Hotel (03-8943 2233)
IOI Resort City, 62502 Putrajaya.

8. Zenith Putrajaya (03-8893 9993)
No. 1, Jalan P2/A, 62100 Putrajaya.

9. The Everly Putrajaya (03-8892 2929)
No. 1, Jalan Alamanda 2, Presint 1, 62000 Putrajaya.
10. Putrajaya Marriot Hotel (03-8949 8888)
IOI Resort City, Sepang Utara, 62502 Malaysia

11. Cyberview Resort & Spa (03-8312 7000)
The Lodge, Persiaran Multimedia, Cyber 7, 63000 Cyberjaya.

12. Citadines DPulze Cyberjaya (03-8689 9888)
Lingkaran Cyber Point Timur, Cyber 6, 63000 Cyberjaya.

13. Tan’Yaa Hotel Cyberjaya (03-8688 8888)
Block 3520, Jalan Teknokrat 6, Cyber 5, 63000 Cyberjaya.

14. Shaftsbury Serviced Residences (03-8686 0088)
A-G-01, Shaftsbury Residences, Jalan Impact, Cyber 6, 63000 Cyberjaya.

15. Hotel Hilal (03-8322 8455)
4806-0-13, CBD 2, Persiaran Flora, Cyberjaya.
Reference

Graduand Committee
To check on your graduation status, attendance confirmation, convocation payment, hall pass, OKU parking pass, or requests for wheelchairs
Contact Details

Email : convo13@cyberjaya.edu.my
Tel: +6 03 8313 7000Mr. Faiz (Admission) ext 7153
Ms Afiqah (Admission) ext 7247
Ms Auji (CFLGS) ext 7363
Ms Yuliana (FOM) ext 7094
Ms Norhidayat (FOP) ext 7254
Ms Fatin Nurafiqah (FOBT) ext 7316
Ms Munira (FAHS) ext 7307
Ms Nadiah (FOSH) ext 7005
Ms Hafizah (CRGS) ext 7360
Ms Atiqah (CCP) ext 7338
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